$65 - $85K

San Francisco, CA

Financial District

Education Requirements: AAS or BA/S Degree

Job Description:

We are seeking an experienced Legal Office Coordinator to join the new San Francisco office of amazing NYC-based IP law firm. The position is ideal for an experienced Administrative Assistant, looking for the opportunity to take on more responsibility in the areas of office management, light legal
assistance and administrative support.

The Legal Office Coordinator will support the following areas of the firm:

 Office facilities maintenance, which includes, not limited to: answering phones; greet guests; assist with any catering set and other hospitality needs for internal meetings; keeping common areas and conference room’s neat and client ready; order and inventory of supplies; book conference rooms and reporting any issues in the space of the Firm to building management.
 Support attorneys as needed by, creating documents/correspondence, filing documents, making appointments, generating expense reports and making travel arrangements.
 Support the Firm Directors [located in NYC Headquarters]:  Recruiting/Operations/Information Technology/Human Resources with administrative
tasks such as: sending correspondence for follow up or coordination, work closely with Director of Recruiting on Summer Associate program, on‐campus recruiting and lateral recruiting including: greeting candidates, organizing travel, coordinating and attending social gatherings, catering, etc. Working closely with the Director of Operations on keeping the overall operations of the SF office running smoothly. Working with the Director of IT on inventory control, documenting process and procedures and assisting with new hire office logistics. Work the Director of HR to promote positive office moral,
report concerns and assist with onboarding and welcome process of new hires.

Job Requirements:

 Three years solid Administrative Assistant experience
 Previous experience working in a law firm or legal department preferred
 Must have a can‐do attitude ‐‐ no job too big or too small
 Good communication skills: verbal and written
 Well organized with solid examples or achievements
 High energy: internally and when dealing with guests/clients
 Intermediate processing skills: MS Word, MS Excel and overall internet savvy
 Ability to work overtime

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