$45,000 - $60,000 Starting (DOE)

San Francisco, CA

Financial District

Education Requirements: College Degree Required

Job Description:


One of California’s preeminent law firms is looking for an exceptional individual to support the Managing Partner and Firm Administrator.  The Administrative Assistant is responsible for scheduling appointments; assisting with human resources and benefits administration; preparing correspondence and contracts; maintaining files; event planning; and performing general administrative/clerical duties. The Administrative Assistant will have access to confidential employee and client information. The successful candidate will be organized, detail-oriented, tech savvy, and have strong written and verbal communication skills.

Job Functions:

Word process letters, memoranda, contracts, legal documents, and reports. Demonstrates good working knowledge of word processing software and prepares documents as required.
• Schedule appointments, process incoming mail, set up and maintain files and records.
• Arrange meetings, travel, conference calls and conference room reservations.
• Perform administrative functions such as photocopying, faxing, proofreading, and filing associated with attorney work product.
• Occasional client contact requiring discretion and judgment.
• Provide assistance to other attorneys, other admin staff, or for special projects, as needed.
• Coordinates and provides logistical support for firm events and business development activities.
• Maintain MCLE records for attorney staff.
• Organize and maintain electronic and physical file systems.
• Assist in development and implementation of office systems and procedures as needed.
• Demonstrate a high level of attention to detail for all work product.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.

Job Requirements:

• Minimum 2-3 years of experience in an administrative role, preferably in a legal setting
• College degree is required
• Experience with event planning
• Strong communication skills with excellent writing and attention to detail
• Strong organizational and record-keeping skills
• Self-starter, problem solver who takes initiative
• Ability to independently prioritize and accomplish multiple tasks
• People skills, poise, and a good sense of humor are also important
• Valid California Driver’s License required

A strong candidate also is:

●  Proficient in managing and integrating all social media platforms

●  Proficient in MS Word, Excel, PowerPoint, Outlook, Adobe

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